Quote, invoice and get paid — without the spreadsheet chaos
Project quotations, retainers, milestones, M-Pesa.
NinoPOS gives software houses, IT support firms, and tech consultancies a clean way to send branded quotations, convert them to invoices on a single click, track project receivables, and accept M-Pesa or bank payments. No more chasing payment via WhatsApp.
Running a tech business today
- Quotes built in Word, lost in email threads
- Recurring monthly invoices tracked on a spreadsheet
- No clear view of which projects are overdue
- Clients pay via M-Pesa with no automatic reconciliation
- Tax compliance is a fire drill at month-end
Running a tech business on NinoPOS
- Branded quotations sent in under a minute
- One-click quote-to-invoice conversion
- Real-time A/R aging across every active client
- M-Pesa STK push reconciles to the right invoice automatically
- Tax-ready reports any time the auditor calls
Everything your tech business actually needs
Purpose-built tools — not a generic POS with the wrong defaults.
Branded quotations & proposals
Send professional, branded quotations with line items, tax, and your terms. Track status: sent, viewed, accepted, expired.
- Branded PDF templates
- Quote status tracking
- Convert to invoice in one click
- Expiry & follow-up reminders
Milestone & retainer invoicing
Bill on project milestones, recurring retainers, or hourly rates. Tag every invoice to a project so income reports are clean.
- Per-milestone billing
- Recurring retainers
- Project tags
- Multi-currency
M-Pesa & bank payments
Send the invoice via WhatsApp; client pays via M-Pesa or bank transfer. Reconciliation matches the receipt automatically.
- M-Pesa Daraja STK push
- Bank transfer logging
- Payment links via WhatsApp
- Auto-reconciliation
Client & contact CRM
A single profile per client with every quote, invoice, payment, and note. No more digging through email.
- Per-client ledger
- Notes & attachments
- Credit limits
- Statement of account
Receivables & profitability reports
See which clients are overdue, which projects make money, and what your monthly run-rate looks like.
- A/R aging
- Project profitability
- Monthly run-rate
- Tax & VAT reports
How a tech business runs on NinoPOS
From the first order of the day to the closing report — one workflow, one screen.
1. Add the client
Capture company details, billing address, tax ID, and contact people.
2. Send a quotation
Build line items, apply tax, send a branded PDF via WhatsApp or email.
3. Quote accepted
Convert to invoice in one click — no re-typing, no version drift.
4. Bill the milestone
For staged projects, invoice each milestone as it ships.
5. Get paid
M-Pesa, bank transfer, or card — the payment auto-matches the invoice.
6. Review monthly
A/R aging report flags overdue clients; profitability report shows what to bill more for.
Local payments, currencies, and connectivity — sorted out of the box
Every tech business on NinoPOS gets M-Pesa Daraja, multi-currency, full offline mode, and WhatsApp customer messaging without a single plugin or add-on.
- M-Pesa Daraja STK push for instant payments
- TZS, KES, UGX, RWF, USD — multi-currency invoicing
- Offline mode for areas with unstable internet
- WhatsApp for receipts, reminders, and orders
- Local tax (VAT) reporting baked in
Frequently asked questions
Specific to technology / software operations.
Can I send recurring monthly invoices for retainers?
Yes — set the recurrence (monthly, quarterly, annual), and NinoPOS generates the invoice and emails it to the client automatically.
Can I bill in USD as well as local currency?
Yes. Multi-currency is supported — invoice clients in USD, EUR, GBP, or any local African currency, with auto-conversion for reporting.
Can clients pay me via M-Pesa from the invoice?
Yes. The invoice carries an M-Pesa STK push link; the client confirms on their phone and the payment reconciles back to the invoice.
Does NinoPOS support project tracking?
You can tag invoices, quotes, and expenses to a project, then run a profitability report per project. Full task/timesheet tracking is on the roadmap.
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Ready to run your tech business on NinoPOS?
Free to start, no credit card required. Be selling within an hour.