Run people the same way you run inventory.
Records, attendance, leave, payslips — all linked to your POS.
Cashiers are your bestselling product. NinoPOS HR & Payroll keeps every employee record clean — contracts, attendance, leave, salary, commission, deductions — and runs payroll with payslips that match your accounting books exactly.
Today, without HR & Payroll
- Employee files are paper in a manager's drawer
- Attendance and lateness are tracked on the back of a notebook
- Payroll is run in Excel, copy-paste, every month, with errors
- Commission from POS sales doesn't flow into payslips
- Statutory deductions (NSSF, NHIF, PAYE) calculated by hand
With NinoPOS HR & Payroll
- Every employee has a file — contracts, IDs, documents, history
- Attendance + leave tracked with audit trail
- Payroll runs from real attendance + real POS commission
- Statutory deductions auto-calculated for TZ / KE / UG / RW
- Payslip PDFs sent by email or WhatsApp — same template every time
Everything in HR & Payroll
No add-ons, no upsells — included on every plan.
Employee records
Personal info, contract, role, salary, IDs, documents, dependants. One source of truth.
- Personal + contract data
- Document storage
- Role + salary history
- Dependants & emergency contacts
Attendance & leave
Daily clock in/out, late marks, absences, leave requests with approval flow.
- Clock in / out
- Late + absence flags
- Leave request flow
- Approval audit trail
Payroll processing
Run payroll from real attendance + commission + bonuses + deductions. Statutory deductions auto-calculated.
- Multi-component salary
- Statutory deductions auto
- Bonus + commission
- Pro-rata for partial months
Payslip generation
PDF payslips per employee, branded with your logo, sent by email or WhatsApp.
- Branded PDF
- Email + WhatsApp send
- Per-component breakdown
- Year-to-date summary
POS commission integration
Cashiers earn commission from POS sales; commission flows automatically into the next payroll.
- Commission from POS
- Per-cashier rate
- Auto-applied at payroll
- Commission report visibility
Statutory reports
NSSF / NHIF / PAYE / SDL summaries ready for monthly filing. Per-country templates.
- TZ: NSSF, PAYE, SDL
- KE: NSSF, NHIF, PAYE
- UG / RW templates
- Filing-ready exports
How HR & Payroll works in practice
Step by step — from the customer touch to the final ledger entry.
1. Onboard
New hire? Create their record, upload contract, set salary + role + statutory IDs.
2. Attendance
Daily clock in/out. Late and absence captured. Manager reviews exceptions.
3. Leave requests
Employee requests, manager approves, balance updates.
4. Run payroll
NinoPOS pulls attendance + commission + bonuses + deductions. You review, approve.
5. Send payslips
PDFs out by email or WhatsApp. Statutory summaries generated for filing.
6. Hand to accounting
Payroll posts to the GL automatically — wages, statutory liabilities, bank payment, all double-entry.
Local payments, currencies, and connectivity — sorted out of the box
HR & Payroll ships with M-Pesa Daraja, multi-currency, full offline mode, and WhatsApp customer messaging baked in — no plugin, no add-on.
- M-Pesa Daraja STK push for instant payments
- TZS, KES, UGX, RWF, USD — multi-currency invoicing
- Offline mode for areas with unstable internet
- WhatsApp for receipts, reminders, and orders
- Local tax (VAT) reporting baked in
Frequently asked questions
Specific to HR & Payroll.
Does it handle TRA PAYE in Tanzania?
Yes. PAYE bands per the latest TRA tables; NSSF and SDL handled. Filing-ready summaries.
What about Kenya KRA / NHIF / NSSF?
Yes. KRA PAYE bands, NHIF, NSSF. AHL and other recent additions configurable.
Can commission flow from POS to payroll automatically?
Yes. Set per-cashier commission rate; POS sales accrue commission; commission flows into the next payroll automatically.
Does it support multi-currency salaries?
Yes. Useful for expat staff. Statutory deductions still apply in local currency.
Can I bulk-upload existing employees?
Yes. CSV import with field mapping and dedupe.
Are payslips legally compliant?
Templates include all statutory components per country and are commonly accepted by labour authorities. Always verify with your local advisor.
Pairs well with
Modules that work hand-in-hand with HR & Payroll.
Ready to put HR & Payroll to work?
Free to start, no credit card required. Live within an hour.