Your Journey in 5 Steps
Complete Your Company Setup
First, let's set up your business profile. This information appears on receipts and invoices.
- Click your profile picture (top right)
- Select "Settings"
- Go to "Company Information"
- Fill in:
- Business Name
- Address & Phone
- Tax/VAT Number (if applicable)
- Upload your company logo
- Click "Save"
Profile (Top Right)
│
└── Settings
│
├── Company Information ← Start here
├── Payment Methods
├── Tax Settings
└── Users & Permissions
Use a transparent PNG logo (400x200px) for professional-looking receipts and invoices.
Add Your First Product
Now let's add something to sell. We'll add a sample product together.
- Go to Inventory → Products
- Click the "+ Add Product" button
- Enter these details:
- Name: Sample Product
- SKU: PROD-001
- Selling Price: $25.00
- Cost Price: $15.00 (what you paid)
- Initial Stock: 50 units
- Click "Save Product"
┌─────────────────────────────────────────────────────────┐ │ ADD NEW PRODUCT │ │ │ │ Product Name: [ Sample Product ] * │ │ SKU: [ PROD-001 ] * │ │ │ │ 💰 PRICING │ │ Selling Price: [ $25.00 ] * │ │ Cost Price: [ $15.00 ] │ │ │ │ 📊 INVENTORY │ │ Initial Stock: [ 50 ] * │ │ Reorder Level: [ 10 ] │ │ │ │ [ 💾 SAVE PRODUCT ] │ └─────────────────────────────────────────────────────────┘
Fields marked with * are required. SKU must be unique - it's your internal product code.
Check Your Stock
Let's verify your inventory is properly set up.
- Go to Inventory → Stock Levels
- You should see your new product with 50 units
- Notice the green ✅ indicating healthy stock
- Click on the product to view details
┌──────────────────────────────────────────────────────────┐ │ 📊 STOCK LEVELS │ │ │ │ Product In Stock Status Action │ │ ────────────────────────────────────────────────────── │ │ Sample Product 50 ✅ Healthy [View] [Edit] │ │ │ │ Legend: ✅ Good | ⚠️ Low | ❌ Out of Stock │ └──────────────────────────────────────────────────────────┘
- ✅ Healthy: Stock above reorder level
- ⚠️ Low: Below reorder level - time to restock
- ❌ Out: Zero stock - can't sell
Make Your First Sale
Time to make money! Let's process a test sale.
- Go to Sales → POS Terminal
- In the search box, type: "sample"
- Click on "Sample Product"
- It appears in the cart on the right
- Click [💳 Payment]
- Select Cash payment method
- Enter amount received (e.g., $30)
- Click [✅ Complete Sale]
┌──────────────────────────────────────────────────────────┐ │ 🛒 POS Terminal │ │ │ │ 🔍 Search: [ sample ] │ │ │ │ ┌─────────────────────┐ ┌─────────────────────────┐ │ │ │ Search Results: │ │ 🛒 CART │ │ │ │ │ │ │ │ │ │ 📦 Sample Product │ │ 1x Sample Product │ │ │ │ $25.00 ← Click │ │ $25.00 │ │ │ │ │ │ ────────────────────── │ │ │ └─────────────────────┘ │ TOTAL: $25.00 │ │ │ │ │ │ │ │ [💳 PAYMENT] │ │ │ └─────────────────────────┘ │ └──────────────────────────────────────────────────────────┘
You just completed your first sale! The receipt has been generated and stock automatically updated to 49 units.
View Your Sales Report
See the results of your hard work!
- Go to Reports → Sales
- View today's sales summary
- See your $25.00 sale listed
- Check your profit ($10.00 - the difference between selling and cost price)
┌──────────────────────────────────────────────────────────┐ │ 📈 SALES REPORT - Today │ │ │ │ Total Sales: $25.00 │ │ Number of Sales: 1 │ │ Profit: $10.00 │ │ │ │ Recent Transactions: │ │ ────────────────────────────────────────────────────── │ │ 11:30 AM Sample Product $25.00 Cash [View] │ │ │ └──────────────────────────────────────────────────────────┘
You've mastered the basics! Your business is ready to operate with NinoPOS.
Quick Setup Checklist
Make sure you've completed these essential steps:
- Account created and logged in
- Company information filled in
- First product added to catalog
- Stock levels verified
- Test sale completed
- Payment methods configured (M-Pesa, Card, etc.)
- Receipt printer connected (optional)
- Additional products added
- Team members invited (if applicable)
- Tax settings configured
Need Help?
We're here to support you:
- 📧 Email: support@ninopos.com
- 💬 In-app chat: Click the help icon in your dashboard
- 📚 Browse more articles in our Help Center
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