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Journal Entries
Overview
Manual journal entries for adjustments ninoPOS doesn't book automatically — depreciation, accruals, prepayments, year-end reclassifications. Every JE is double-entry; debit must equal credit.
Step-by-Step Guide
1
New Entry
Accounting → Journal Entries → New.
2
Date + Reference
Date defaults today. Reference is a short code (DEP-2026-05 for May depreciation).
3
Add Lines
Each line: pick account, Debit amount or Credit amount, narration. Running total at the bottom must balance.
4
Save
On save the entry posts to the General Ledger and updates trial balance immediately.
5
Reverse
For corrections, use Reverse Entry rather than editing — preserves audit trail.
Tips & Best Practices
Tip: Set up a monthly recurring JE for depreciation — the system auto-posts on the 1st of each month and you stop forgetting.
Note: Locked accounting periods reject new JEs. Unlock with caution; an audit trail records who unlocked.
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