Overview

Pay suppliers against open bills. Track partial payments, multiple bills per payment, and which bank account funded the payment. Auto-reconciles against the supplier ledger.

Step-by-Step Guide

Open Suppliers

Purchases → Suppliers. Pick a supplier to see open bills + outstanding balance.

Record Payment

Record Payment. Enter amount, payment method (Cash / Bank / M-Pesa / Cheque), bank account.

Allocate to Bills

Tick the bills the payment covers. Auto-distributes oldest-first if you don't pick. Partial allocation works fine.

Reference

Enter the cheque number / M-Pesa transaction ID / bank reference. Critical for reconciliation later.

Save

Posts the payment journal entry, updates supplier balance, marks bills as Paid or Partial.

Tips & Best Practices

Tip: For bulk supplier-payment runs (monthly settlement), use Purchases → Payment Run — pick a date range and pay all open bills in one batch.

Tip: Mismatched M-Pesa references show up in Bank Reconciliation as Unmatched — re-key the reference from the M-Pesa statement to resolve.

Adding Suppliers Purchase Orders Goods Received Notes

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Supplier Payments