Overview

Maintain employee records — personal details, employment terms, salary structure, and documents. The base for payroll, attendance, and HR reporting.

Step-by-Step Guide

Add Employee

HRM → Employees → New Employee. Enter first name, last name, email, phone, ID/passport, hire date.

Employment Details

Department, designation, employment type (Permanent, Contract, Casual), reporting manager. Departments and designations are managed under HRM → Settings.

Salary Structure

Salary tab: gross salary, currency, payroll cycle (monthly/biweekly), pay components (basic, allowances, deductions). Currency is frozen at creation so historical payroll stays correct if you later change company currency.

Documents

Upload contracts, certifications, ID copies under the Documents tab. Stored in your tenant's storage with the same security as the rest of your data.

Status

Active, On Leave, Resigned, Terminated. Resigned/Terminated employees disappear from payroll automatically.

Tips & Best Practices

Tip: Set the reporting manager so leaves automatically route to the right person for approval.

Tip: For multi-store: assign employees to a primary store. Cashier-role employees only see their own store's data in reports.

Attendance Tracking Leave Management Payroll Processing

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Employee Management