Purchase Reports

Overview

Track what you bought, from whom, when, and how much you paid. Surfaces supplier reliability (on-time %), price drift (cost increases), and category spend (where the money goes).

Step-by-Step Guide

1

Purchase Summary

Reports → Purchases → Summary. Total spend per period; trend chart for last 12 months.

2

By Supplier

Drill into each supplier: total spend, GRN count, average lead time (PO date → GRN date), variance (ordered vs received).

3

By Category

Spend by product category. Useful for "which categories are eating most of my purchasing budget?" review.

4

Price History

Per product, see every purchase price ever paid. Spot supplier creep — when a vendor sneaks 5% increases every quarter.

Tips & Best Practices

Tip: Renegotiate with the top 3 suppliers by spend quarterly — even a 2% reduction on a TZS 5M/month spend is TZS 100k/month saved.