Journal Entries

Overview

Manual journal entries for adjustments NinoPOS doesn't book automatically — depreciation, accruals, prepayments, year-end reclassifications. Every JE is double-entry; debit must equal credit.

Step-by-Step Guide

1

New Entry

Accounting → Journal Entries → New.

2

Date + Reference

Date defaults today. Reference is a short code (DEP-2026-05 for May depreciation).

3

Add Lines

Each line: pick account, Debit amount or Credit amount, narration. Running total at the bottom must balance.

4

Save

On save the entry posts to the General Ledger and updates trial balance immediately.

5

Reverse

For corrections, use Reverse Entry rather than editing — preserves audit trail.

Tips & Best Practices

Tip: Set up a monthly recurring JE for depreciation — the system auto-posts on the 1st of each month and you stop forgetting.
Note: Locked accounting periods reject new JEs. Unlock with caution; an audit trail records who unlocked.