HR Reports

Overview

Payroll, attendance, leave, and headcount reports. The data the payroll office needs every month + the trends managers want to see quarterly.

Step-by-Step Guide

1

Payroll Summary

HRM → Reports → Payroll Summary. Total gross, deductions (PAYE / NHIF / NSSF), net pay per employee per period. Exportable to PDF (payslips) and Excel (bank-upload format).

2

Attendance

Days present / absent / late / on-leave per employee. Highlights chronic patterns.

3

Leave Balance

Accrued / used / remaining per employee per leave type. Surfaces who's carrying too much and needs to take time off.

4

Headcount Trend

Total employees over time, plus hire / leaver counts. Useful for HR planning + management updates.

Tips & Best Practices

Tip: Email the Payroll Summary to your accountant on payroll-run day — they reconcile against the bank transfer and flag mismatches before the staff notice.